Share without multiplying copies
The same document travels through email, USB drives and personal computers. Establish the reference version, editing permissions and retention rules before deciding where the files should be stored.
GROUPETAURUS · Data & cloud
Share your files.
Choose where they are hosted.
Scattered files, a full server or colleagues working across locations: hosting needs to fit the way your organisation operates. We help you compare options, organise access and prepare a migration that can be checked, with an approach suited to your connection and operating budget.
Illustrative professional setting
Data & cloud
What needs to work better.
Start with the information people need, how sensitive it is and how long the business can operate without it. These questions shape the architecture before a hosting platform is selected.
Work across locations
Head office and field locations may have very different bandwidth. Offline work, synchronisation and transfer volumes belong in the architecture, alongside servers and storage. These conditions should be tested with the actual connection.
Prepare for growth
An application becomes slow or its storage is nearly full. We review volumes, backups and dependencies to decide what needs to move, what needs more capacity and what can remain in place.
DELIVERY
From the need to daily operation.
- 01
Take inventory
Record applications, data owners, volumes, accounts, connections and existing contracts. Identify critical processing and the constraints that require approval from your organisation before any migration can start.
- 02
Design and compare
Document two useful scenarios, estimated operating costs, responsibilities and exit arrangements. Set out permissions, backups, logs and consumption rules before transferring information into the target environment.
- 03
Migrate a pilot scope
Test an agreed data set, check permissions and measure transfers. Plan a cutover window and a rollback procedure that remain compatible with the daily operation of the business.
- 04
Check and hand over
Verify transferred files or records, test a restoration and hand over operating procedures. The nominated client owner retains control of administrator accounts and decisions about access.
ILLUSTRATIVE SCENARIO
One office and two branches need to share their files.
Example scenario. Teams use local copies and spend time finding the latest version. A first set of non-sensitive folders becomes the pilot: named owners, a common filing structure, role-based access and a synchronisation trial using the branches’ connection. Acceptance checks cover finding a document, authorised access and restoring a deleted file. Expanding to other folders depends on pilot results, internal approvals and observed connectivity. Any improvement is assessed after these checks, using agreed measures.
DELIVERABLES
What the engagement can deliver.
The proposal confirms selected deliverables and their acceptance criteria.
- Inventory of the selected data and applications, including their owners.
- Architecture diagram, access matrix and division of operational responsibilities.
- Migration plan, acceptance criteria and a documented rollback procedure.
- Backup configuration and a record of the agreed restoration test.
- Operating instructions, consumption monitoring and identified points to watch.
A sequence to agree together.
Scoping · 1–2 weeks
Inventory, constraints, decisions and required access.
Design · 1–2 weeks
Compare scenarios and approve the architecture.
Pilot · 2–4 weeks
Limited migration, testing and adjustments.
Cutover · in batches
Scheduled transfers, checks and procedural handover.
Indicative planning, without a delivery commitment. Timing depends on scope, access, approvals, procurement and team availability. Stages may overlap.
What affects the quotation.
Data volume, user and location counts, applications to move, connection quality and availability requirements affect the quotation. Subscriptions, transfers, licences and ongoing operations are separated from the initial project. Any cleanup or recovery of older data is scoped separately, including its assumptions and acceptance checks.
Practical questions.
Does everything need to move to the cloud?
No. The review may recommend keeping an application on site, moving documents only or using a managed service. The decision should remain understandable and reversible, with a tested way to export the data.
Who protects hosted data?
The provider and your organisation each have responsibilities. Identities, permissions, data and parts of configuration still need an owner. The exact boundary depends on the selected services and the applicable contracts, rather than the word cloud alone.
Tell us about your situation.
Describe your activity, locations, existing tools and the problem to solve. You can provide an initial context without sharing confidential documents.